Terms and Conditions of participation in the exhibition «ParkZoo 2025»
GENERAL TERMS OF HOLDING EVENTS AT CROCUS EXPO (2025)
Fire Safety Regulation (No 01-02/39 P dated 01.11.2024)
The organization (and/or individual entrepreneur), hereinafter referred to as the «Exhibitor», «Participant», wishing to participate in the exhibition «ParkZoo 2025», hereinafter referred to as the «Exhibition», should send a request in any form by July 15, 2025 indicating the required area to the address of ARTIS Expo LLC, hereinafter referred to as the «Organizer», to Kamilla Ismaeva's email address:
After agreeing on the size and location of the stand, the Organizer sends the Exhibitor an Contract of participation and Application form/Appendix No.1 for filling in and signing. Conditional booking of the stand is possible for a period of no more than 3 working days. Based on the scans of the Contract of participation and Application form/Appendix No. 1 received from the Exhibitor, completed and signed by the Exhibitor, the Organizer issues an invoice to pay for participation in the Exhibition. Without a signed Contract of participation and Appendix No. 1, an invoice for participation in the Exhibition cannot be issued, participation in the Exhibition is considered to be incomplete.
The stand is considered to be booked by the Exhibitor only if 30% of the cost of the exhibition space is paid within 10 (Ten) banking days after the invoice is issued, the balance of the invoice must be paid by 31.07.2025, unless another payment schedule is agreed.
Reserved, but not paid for within the deadline set by the Contract of participation or the agreed payment schedule, the areas can be transferred to another Exhibitor.
The numbers of stands have a conventional designation, the exact numbering will be given after August 15, 2025.
In order to promptly resolve issues during the preparation and holding of the Exhibition between the Organizer and the Exhibitor, it is allowed to conclude and transfer the Contract of participation, appendices and other documents by exchanging fax messages and / or e-mail; the subsequent provision of original documents is carried out according to the conditions prescribed in the Contract of participation. By an additional agreement between the Organizer and the Exhibitor, the Exhibitor has the right to provide the originals of the documents necessary for participation in the Exhibition during its holding or no later than 5 working days from the end date of the Exhibition.
The transmitting/providing party is responsible for the accuracy of the transmitted/provided information, including the accuracy of the e-mail addresses. The notification sent by ARTIS Expo LLC to the Exhibitor at the e-mail address provided by the Exhibitor is considered received and taken into account by the Exhibitor on the day of sending this notification. ARTIS Expo LLC is not responsible for non-reading of information sent by the Organizer to the Exhibitor at the e-mail address provided by the Exhibitor.
The cost of participation in the exhibition «ParkZoo 2025»
□ Unequipped area (possible only for stands with an area of more than 16 sq. m):
-linear stand - 270 EURO/292 USD/1950CNY, including 5% VAT, per 1 sq. m
-island stand - 270 EURO/292 USD/1950CNY, including 5% VAT, per 1 sq. m
-Face stand - 283 EURO/307 USD/2000CNY, including 5% VAT per 1 sq. m
-corner stand - 297 EURO/321 USD//2100CNY, including 5% VAT, per 1 sq. m
is applied only if the Exhibitor's stand area exceeds 16 m2 and the Exhibitor concludes a contract with a third-party developer, which is accredited by BildExpo LLC and acts in accordance with the rules established in Crocus Expo IEC.
The Exhibitor's firm-developer shall be accredited by BuildExpo LLC and shall be allowed to carry out works on arrangement and decoration of the "unequipped" exposition area of the Exhibition after control of its technical documentation for compliance of the submitted documentation with the requirements and rules in force in Crocus Expo IEC.
All technical connections shall be ordered by the Exhibitors THROUGH the organizer of ParkZoo - ARTIS Expo LLC, Application form/Appendix No.4.
The application shall be accepted not later than 35 calendar days before the start of the exhibition installation.
In case of non-compliance with the application deadlines, a surcharge of 50 - 100% will be applied to the cost of services.
□ Equipped area (minimum stand area 4 sq. m.):
- linear stand – 363 EURO/ 394 USD/ 2550 CNY, including 5% VAT, per 1 sq. m.
- end stand – 382 EURO/ 413 USD/ 2700 CNY, including 5% VAT, per 1 sq. m.
- corner stand – 400 EURO/ 433 USD/ 2800 CNY, including 5% VAT, per 1 sq. m.
The equipment of the equipped exhibition area in accordance with the stand area is specified in Application form/Appendix No.2 to the Participation Agreement. Additional equipment and works shall be formalized by an additional application (Application form/Appendix No. 3).
The application shall be accepted not later than 35 calendar days before the start of the exhibition installation.
In case of non-compliance with the application deadlines, a mark-up of 50 - 100% will be applied to the cost of services.
Compulsory registration fee: 255 Eur/ 275 USD /2200 CNY, including 5% VAT
Participation (optional) in the banquet of one representative of the company*: 155 EURO/167 USD/1000 CNY, including 5% VAT
All services provided are subject to 5% VAT.
ParkZoo travel guide, electronic exhibition catalog, mobile application
For the opening of the Exhibition, an A5-format «ParkZoo» guide is published, which contains a scheme of the pavilion with the location of the stands in relation to each other, an alphabetical list of exhibitors, advertising of new products of the year (additional service, ordered separately), as well as full-color advertising modules of companies (additional service, ordered separately). To place an advertising module, the Exhibitor must send the Organizer an advertising module in electronic form (technical requirements in Application form/Appendix No.5), a completed application (Application form/Appendix No.5) for placing the module in the official guide of «ParkZoo», on the basis of which an invoice is issued, and a signed original design/layout. Materials in the official guide must be submitted by July 01, 2025. The publication is carried out in Russian and English.
An electronic catalog of participants is posted on the official website of the Exhibition. For the electronic catalog of the Exhibition, materials are provided by the Exhibitor through the Exhibition website parkzoo.ru. The volume of the publication is up to 500 characters in each language. The exhibitor has the opportunity to place (for an additional fee) an "active link" to the company's website in the electronic catalog. The information of the electronic catalog is duplicated in the mobile application of the Exhibition. The exhibitor has the opportunity to place (for an additional fee) in the push notification mobile application (additional service, Application form/Appendix No.5).
Information on the development of exclusive stands and the accreditation of independent developers:
E-mail:
Phone: +7 (495)727 26 71
The procedure for passing accreditation (control of design and technical documentation of exhibition stands) and contacts at the link below, section «Developers»:
https://www.buildexpo.ru/bexpo/exhibitors/
Exhibition Work:
«24»September 2025 08:00 AM-06:00 PM Exhibitors' entrance to the Exhibition hall
09:30 AM-06:00 PM Exhibition Open hours
«25»September 2025 08:00 AM-06:00 PM Exhibitors' entrance to the Exhibition hall
09:30 AM-06:00 PM Exhibition Open hours
«26»September 2025 08:00 AM-06:00 PM Exhibitors' entrance to the Exhibition hall
09:30 AM–06:00 PM Exhibition Open hours
06:00 PM–07:30 PM Removal of exhibits without dismantling the stands
All interactions between the Organizer and the Exhibitor are regulated by the terms of the Contract of participation, additional agreements and annexes to the Contract of participation, as well as the «Basic requirements for holding events at the CROCUS EXPO IEC», presented on the website: www.crocus-expo.ru .
ARTIS Expo LLC has the right not to conclude an Contract of participation for participation in the Exhibition in case of non-compliance by the Exhibitor with these Terms of Participation in the «ParkZoo 2025» Exhibition, as well as in case of violation by the Exhibitor of the Terms of participation in the «ParkZoo» Exhibition in previous years.
The Organizer has the right to unilaterally make changes and additions to these Terms and Conditions out of court. All changes come into force from the moment they are published on the official website www.parkzoo.ru (parkzoo.рф). The exhibitor undertakes to independently monitor on the website www.parkzoo.ru (parkzoo.рф) amendments and additions to the Terms.